Foundation/Local Chapters/United States/Minutes-2015-03-24

Attendees

• Martijn
• Ian
• Alex
• Cathryn
• Randy
• Alyssa
• Eleanor
• Anthony Denaro

Agenda

Program committee

• Want to improve diversity: reach out to more women, people from government?
• Last year it was board + a few external people
• Any ideas to cut the process shorter would be helpful: a limited number of yes votes, jurors can push for a particular talk
• How do we decide between lightning/normal talks?
• The first part should be a simple tally of numbers to thin out the proposals
• We could have people that only participate in the first round of votes
• We've reached out to three externals: Paul Norman, Richard Welty, Eric Theise, Jochen Topf (interested but probably doesn't have time)
• Anyone can reach out to people about reviewing

Parties

• We can't exchange money at the UN, so we have to pre-pay if we use their space

(new york lost internet at this point)

Workshop day

• Martijn is making sure everyone interested is on the same e-mail thread
• Andy, Jochen, Roland (overpass), Paul Norman, Drew (GTFS feesd)
• Want to announce workshop tracks before/alongside normal program to point out that there's a technical lineup to combat the perception we're a trade show
• Lots of interest, no firm commitments yet
• Some call for proposal submissions are pretty close to workshops

Events

• Friday:
• Surrogate court
• Big open space, convenient to most of New York
• There's a little bit of urgency to finish paperwork
• We can reserve it without any cost, Colin's agency would absorb the cost of security
• Our cost would be for food
• Monday: Columbia is an option
• Saturday: it would suck if we don't have a Saturday event
• Dispersed bars around the city or beer hall
• Worried about budget
• Beer halls are a pretty great option
• Roughly $5,000 to have 700 people with one beer
• Alex: We could choose between the Friday social and more scholarships
• Let's talk about hidden costs in Surrogate court when Alex+Cathryn visit New York

Keynotes

• Alex hasn't reached out on kenotes more
• Alyssa has reached out to Clay Shirky and is waiting to hear back
• Richard Fairhurst has said yes, too

Scholarships

• Eleanor had to hop off
• She's been posting on a ticket
• We will create a coupon code for people who applied for scholarships to get early bird prices